What is Henderson PAC?
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The Henderson Parent Advisory Council (PAC) is a group of parents / guardians who meet on a predetermined basis to discuss events happening around the school, hear informative presentations from staff and visiting presenters, and to work together to plan creative events for our school community.
As a parent / guardian you are automatically a member of the PAC. We welcome everyone to attend PAC meetings and get involved in our school in whatever way you can.
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What is the Henderson PAC Leadership Team?
The Henderson PAC Leadership Team is a group of up to twelve (12) PAC members who take on more responsibilities or a leadership role. PAC Leadership roles can be shared between two (2) people, if desired. These members are elected into their roles on an annual basis at a predetermined time. If a position is vacant it may be filled via a vote at a regular PAC meeting.
Note: Two members of the same household may share a role with the following considerations:
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If the role is a required Signing Officer, only one of the two may be added as such
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They share a singular vote when making a Leadership decision
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PAC Executive job descriptions
Chair
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Calls and chairs Leadership and PAC meetings
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Prepares each meeting’s agenda
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Coordinates with the school admin to ensure both the PAC and school are being heard
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Oversees and appoints special committees, as needed, to carry out PAC business
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Is a Signing Officer
Vice Chair
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Assumes the duties of the Chair in their absence
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Supports and accepts duties, as required
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Is a Signing Officer
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Note: If there are co-chairs, the Vice Chair role is not required if there are no interested parties.​
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Treasurer
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Tracks activity on both the Regular and Gaming accounts via monthly bank reconciliation
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Issues cheques as needed
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Makes bank deposits as needed
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Provides an up to date record of both accounts at each PAC meeting or as requested
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Is responsible for applying for the annual Gaming grant
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Is a Signing Officer
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Note: This position requires a 2-year term commitment. ​
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Communications and Social Media Manager
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Takes minutes at each PAC meeting
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Provides a copy of the minutes for review and posts as needed
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Keeps the PAC mailing list up to date
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Sends emails, as needed, to the Henderson Community
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Keeps an up to date record of volunteer names and contact information
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Takes lead of creation and distribution of any required flyers / notices
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Manages the Henderson PAC website
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Managers the John Henderson Elementary Parents Facebook page
District Parent Advisory Council (DPAC) Representative
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Attend District level events / meetings as a representative of the Henderson PAC
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Acts as an advocate for the Henderson Community at DPAC events / meetings
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Provides DPAC updates at Henderson PAC meetings
Volunteer Coordinator
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Works with the Communication and Social Media Manager, Fundraising Coordinator and Hot Lunch Coordinator to put out calls for volunteers as needed
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Responsible for contacting volunteers without email by phone or text
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Keeps an up to date record of volunteer names and contact information
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Acts as a single point of contact for volunteers at events / activities
Fundraising Coordinator
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Takes lead on researching fundraising opportunities
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Presents new opportunities at PAC meetings
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Reports on fundraising activities (past or upcoming)
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Works closely with the Communications Manager to communicate with Henderson families
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Hot Lunch Coordinator
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Manages all aspects of the Hot Lunch program
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Works closely with the Volunteer Coordinator to ensure parent volunteer support is available
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Classroom Parent Coordinator (NEW)
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Recruits parents in each division to be single point of contact for PAC
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Ensures classroom parents have the information needed to share with classroom teachers and other parents
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Shares any classroom parent questions / feedback with PAC Leadership, as needed
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Community Engagement Coordinator (NEW)
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Establishes relationships with local community partners (ex. Sunset Community Association, VPL, local business, surrounding schools)
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Provides resource material to the Henderson Community (ex. links to programming, activities, reference materials)
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Coordinates opportunities for Henderson families to connect with one another (details and vehicles – TBD)
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Coordinates potential guest speakers
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Works closely with the Communications Manager to communicate with Henderson families
Members at Large (Maximum of 2)
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Help with duties as they arise and are of interest to them throughout the year
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Head sub-committees (ex special events), as needed
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Note: Preference given to parents of grade 6/7 parents who have held PAC Leadership positions previously and are looking to mentor via a succession plan.
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Want to help but not sure how?
We’re always in need of assistance with the following:
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Website and / or graphic design
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Virtual meeting moderation
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Technical assistance and know-how
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Extra hands at all of our events and activities
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Fundraising and canvassing
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Community connections
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Translation services
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Grant applications
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Interested? Email johnhendersonpac@gmail.com with your questions and / or expression of interest.
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