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What is Henderson PAC?

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The Henderson Parent Advisory Council (PAC) is a group of parents / guardians who meet on a predetermined basis to discuss events happening around the school, hear informative presentations from staff and visiting presenters, and to work together to plan creative events for our school community.

 

As a parent / guardian you are automatically a member of the PAC. We welcome everyone to attend PAC meetings and get involved in our school in whatever way you can.

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What is the Henderson PAC Leadership Team?

The Henderson PAC Leadership Team is a group of up to twelve (12) PAC members who take on more responsibilities or a leadership role. PAC Leadership roles can be shared between two (2) people, if desired. These members are elected into their roles on an annual basis at a predetermined time. If a position is vacant it may be filled via a vote at a regular PAC meeting.

 

Note: Two members of the same household may share a role with the following considerations:

  • If the role is a required Signing Officer, only one of the two may be added as such

  • They share a singular vote when making a Leadership decision

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PAC Executive job descriptions

 

Chair

  • Calls and chairs Leadership and PAC meetings

  • Prepares each meeting’s agenda

  • Coordinates with the school admin to ensure both the PAC and school are being heard

  • Oversees and appoints special committees, as needed, to carry out PAC business

  • Is a Signing Officer

 

Vice Chair

  • Assumes the duties of the Chair in their absence

  • Supports and accepts duties, as required

  • Is a Signing Officer

    • Note: If there are co-chairs, the Vice Chair role is not required if there are no interested parties.​

 

Treasurer

  • Tracks activity on both the Regular and Gaming accounts via monthly bank reconciliation

  • Issues cheques as needed

  • Makes bank deposits as needed

  • Provides an up to date record of both accounts at each PAC meeting or as requested

  • Is responsible for applying for the annual Gaming grant

  • Is a Signing Officer

    • Note: This position requires a 2-year term commitment. ​

 

Communications and Social Media Manager

  • Takes minutes at each PAC meeting

  • Provides a copy of the minutes for review and posts as needed

  • Keeps the PAC mailing list up to date

  • Sends emails, as needed, to the Henderson Community

  • Keeps an up to date record of volunteer names and contact information

  • Takes lead of creation and distribution of any required flyers / notices

  • Manages the Henderson PAC website

  • Managers the John Henderson Elementary Parents Facebook page

 

District Parent Advisory Council (DPAC) Representative

  • Attend District level events / meetings as a representative of the Henderson PAC

  • Acts as an advocate for the Henderson Community at DPAC events / meetings

  • Provides DPAC updates at Henderson PAC meetings

 

Volunteer Coordinator

  • Works with the Communication and Social Media Manager, Fundraising Coordinator and Hot Lunch Coordinator to put out calls for volunteers as needed 

  • Responsible for contacting volunteers without email by phone or text

  • Keeps an up to date record of volunteer names and contact information

  • Acts as a single point of contact for volunteers at events / activities

 

Fundraising Coordinator

  • Takes lead on researching fundraising opportunities

  • Presents new opportunities at PAC meetings

  • Reports on fundraising activities (past or upcoming)

  • Works closely with the Communications Manager to communicate with Henderson families

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Hot Lunch Coordinator

  • Manages all aspects of the Hot Lunch program

  • Works closely with the Volunteer Coordinator to ensure parent volunteer support is available

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Classroom Parent Coordinator (NEW)

  • Recruits parents in each division to be single point of contact for PAC

  • Ensures classroom parents have the information needed to share with classroom teachers and other parents

  • Shares any classroom parent questions / feedback with PAC Leadership, as needed

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Community Engagement Coordinator (NEW)

  • Establishes relationships with local community partners (ex. Sunset Community Association, VPL, local business, surrounding schools)

  • Provides resource material to the Henderson Community (ex. links to programming, activities, reference materials)

  • Coordinates opportunities for Henderson families to connect with one another (details and vehicles – TBD)

  • Coordinates potential guest speakers

  • Works closely with the Communications Manager to communicate with Henderson families

 

Members at Large (Maximum of 2)

  • Help with duties as they arise and are of interest to them throughout the year

  • Head sub-committees (ex special events), as needed

    • Note: Preference given to parents of grade 6/7 parents who have held PAC Leadership positions previously and are looking to mentor via a succession plan.

 

Want to help but not sure how?

We’re always in need of assistance with the following:

  • Website and / or graphic design

  • Virtual meeting moderation

  • Technical assistance and know-how

  • Extra hands at all of our events and activities

  • Fundraising and canvassing

  • Community connections

  • Translation services

  • Grant applications

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Interested? Email johnhendersonpac@gmail.com with your questions and / or expression of interest. 

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